Job description

Key responsibilities:

• Handle corporate secretarial work for various fund projects including 80 plus Singapore or offshore companies/Limited Partnerships/VCC/Branch;
• Draft Members’/Directors’ writing in resolutions for Singapore private companies/Limited Partnerships/VCC/Branch and registers to post/update into the minutes books of the entities;
• Prepare AGM and EGM documentation for the private Companies;
• Handle incorporation and striking off Singapore Private Companies and Singapore Branch;
• Handle Shares Transfer and application of relevant Stamp Duty for Private companies with Inland Revenue Authority of Singapore (“IRAS”);
• Handle various shares related transaction for fund structure, ie, Shares Allotment, Preference Shares Redemption, Profit Distribution, etc.
• Prepare the lodgement of statutory documents with ACRA;
• Update Statutory Records (i.e. Register of Members, Directors, Charges, Registers of Registrable Controllers and Register of Nominee Directors, etc.);
• Assist in KYC related tasks/on-boarding process;
• Issuance of share certificates, to complete physical filing from time to time;
• Setting-up of CorpPass Accounts;
• Organise, attend and chair the Board Meeting/IC Meeting, Members Meeting;
• Review documents prepared by team members;
• Provide guidance to team members;
• Involve into billing process and Co Sec internal process/procedure implementation/enhancement.

Requirements

Skills / experience:

• 7- 8 years’ experience;
• Good knowledge of Singapore Companies Act, corporate governance and procedure of various secretarial transactions;
• Knowledge of fund structure is an advantage;
• Good communicator and high attention to detail;
• Proactive, problem solver, able to work independently and able to work with other as a team;
• Ability to review and guide team members on secretarial related matters;
• Ability to work under pace environment and multi-tasks;
• Ability to liaise and work well with various stakeholders, ie. directors, banker, auditors, tax agent, investment manager, authority and etc.
• Candidates with more experience will be considered as Manager, CoSec.